City Commission
Meeting
2/20/2013 6:30 PM
City Commission Chambers
9551 West Sample Road   Coral Springs, FL 33065
Downloads:
Agenda Packet
Minutes
Call to Order
Roll Call
Roll Call
Invocation
Pledge of Allegiance
1. Recognitions/Proclamations/Presentations:
a. Recognition, 2013 Martin Luther King, Jr., Sponsors

Request that the City Commission recognize the Coral Springs Martin Luther King, Jr. event sponsors for their generous support in making the 23rd Annual Celebration such a success.

1. Summary Sheet
b. Recognition, 2013 Martin Luther King, Jr., Committee Members

Request that the City Commission recognize the Coral Springs Martin Luther King, Jr. Committee members for their outstanding efforts and dedication in making the 23rd Annual Celebration such a success.

1. Summary Sheet
c. Proclamation, Black History Month

Request that the City Commission proclaim February 2013 as “Black History Month” in the City of Coral Springs in recognition of the extraordinary contributions that African-Americans have made to our community and nation.

1. Summary Sheet
d. Recognition, Carly Ray Goldstein

Request that the City Commission recognize Carly Ray Goldstein for winning the Florida High School State Golf Championship.

1. Summary Sheet
e. Recognition, William Ritchie, Outstanding Customer Service

Request that the City Commission recognize William Ritchie, Parks and Recreation Bus Driver, for his outstanding customer service with the Senior Pride Program.

1. Summary Sheet
2. #1 - Correspondence
2. Citizens' Requests:
3. Public Hearings/Announcements of Special Meetings & Workshops:
a. Ph - Customer Involved Government:
1. Ordinance 2013-102, First Reading, Increasing Authority for Purchasing and Procurement

A.              Request to hold public hearing and approve first reading of Ordinance 2013-102 amending Chapter 2, Article VIII of the Code entitled “Purchasing and Procurement”, including, but not limited to, increasing the purchasing authority of the Purchasing Administrator from $20,000.00 to $40,000.00; increasing the authority for the Purchasing Administrator to execute renewal contracts from $30,000.00 to $40,000.00; increasing the purchasing authority of City staff.  Request to set second reading for March 6, 2013. (REQUEST TO HOLD PUBLIC HEARING, APPROVE, SET SECOND READING); and

 

B.              Request to approve and adopt amended Procurement Policy.  (REQUEST TO APPROVE, ADOPT)

 

a. Summary Sheet
b. #1 - Ordinance #2013-102
c. #2 - Local Staff Award Threshold Survey
d. #3 - FY 2012 Items Between $20,000-$40,000
e. #4 - Procurement Code with Changes
f. #5 - Procurement Policy with Changes
2. Request to approve and adopt amended Procurement Policy
b. Ph - Excellence in Education:
c. Ph - Financial Health & Economic Development:
d. Ph - Neighborhood & Environmental Sustainability:
e. Ph - Strength in Diversity:
f. Ph - Youth Development & Family Values:
g. Ph - Traffic, Mobility and Connectivity:
4. Consent
a. Con - Customer Involved Government:
1. Assistance to Firefighters Grant Award

Request to accept a grant award from the Federal Emergency Management Agency (FEMA) Fiscal Year 2012 Assistance to Firefighters Grant (AFG) program and authorize appropriate City officials to execute the agreement and related grant documents for $227,540.00 to be shared 80/20 ($182,032 FEMA, $45,508 City Match) to establish a Wellness and Fitness program and purchase safety equipment within the period of performance ending December 27, 2013. (REQUEST TO ACCEPT, AUTHORIZE)

a. Summary Sheet
b. #1 - FEMA AFG 2012 Award Agreement
2. Resolution, Master Sign Program - Royal Eagle Plaza

Request to approve agreement between the City of Coral Springs and Coral Springs Joint Venture for the Royal Master Sign Program, in accordance with Land Development Code Section 1809 relative to the establishment of signage criteria for future tenant signs located at 9100-9176 Wiles Road, authorize the City Attorney’s Office to draft a resolution approving the Master Sign Program, and that said resolution be adopted. (REQUEST TO APPROVE, AUTHORIZE, ADOPT)

a. Summary Sheet
b. #1 - Exhibit 1 Letter from Property Owner Representative
c. #2 - Exhibit 2 Aerial Map for the Master Sign Program
d. #3 - Exhibit 3 Master Sign Program Agreement
e. #4 - Exhibit D - MSP Agreement
b. Con - Excellence in Education:
c. Con - Financial Health & Economic Development:
1. Agreement, Geographic Information Services (GIS) Licenses and Maintenance

Request to approve contract #13-D-036 for geographic information services (GIS) licenses and maintenance as a sole source procurement from Environmental Science Research Institute of Redlands, CA, for a three-year term from February 20, 2013 through February 19, 2016. The annual expenditure is $62,500.00.   (REQUEST TO APPROVE)

a. Summary Sheet
b. #1 - Agreement
2. Purchase, Electronic Evidence Management Software Solution

Request to award, approve, and authorize the Mayor to execute the contract drafted by the City Attorneys Office for electronic evidence management software solution utilizing City of Fort Lauderdale RFP #224-10932 to File On Q Inc. of Seattle, WA, from date of award through May 14, 2017. The first year cost of $66,111.00 covers software licenses, hardware, professional services, and the first year maintenance.  (REQUEST TO AWARD, APPROVE, AUTHORIZE)

a. Summary Sheet
b. #1 - Agreement
d. Con - Neighborhood & Environmental Sustainability:
1. Art Exhibition and Right to Purchase – Artwork “Rock-Et Man”

Request of the Public Art Committee to approve the agreement between the City and Craig Berube-Gray for delivery, exhibition, and removal of artwork entitled “Rock-et Man” for a period of one year with the possibility to purchase artwork, and authorize the appropriate City officials to execute the agreement. (REQUEST TO APPROVE, EXECUTE) PAC

a. Summary Sheet
b. Exhibit 1 – Artist Exhibition and Right to Purchase Agreement
e. Con - Strength in Diversity:
f. Con - Youth Development & Family Values:
g. Con - Traffic, Mobility and Connectivity:
5. Commissioner Communications:
6. Policy Formation and Direction:
a. Pol - Customer Involved Government:
1. Appointment, Community Redevelopment Agency (CRA) Board of Directors

Request to consider appointments to the Community Redevelopment Agency Board of Directors (two (2) seats - Retail Business and Real Estate). (REQUEST TO APPOINT)

a. Summary Sheet
b. #1 - Eisenrod, Ginger
c. #2 - Fraga, Xiomara
d. #3 - Muraoka, Rebecca
2. Appointment, Customer Involved Government Committee

Request to consider appointment of Dae Gilmer to the Customer Involved Government Committee (number of appointments determined by City Commission).  (REQUEST TO APPOINT)

a. Summary Sheet
b. #1 - Gilmer, Dae
3. Contract, Infiltration/Inflow Reduction and Sewer Rehabilitation Services

Request to approve, award, and authorize the Mayor to execute the contract drafted by the City Attorneys Office for infiltration/inflow reduction and sewer rehabilitation services utilizing the City of North Miami Beach Bid No. 2011-08 to LMK Pipe Renewal, LLC of Fort Lauderdale, FL from date of award through February 9, 2014.  The estimated annual expenditure is $600,000.00.  (REQUEST TO AWARD, APPROVE, AUTHORIZE) CIP, BP

a. Summary Sheet
b. #1 - Agreement
4. Resolution 2013-005, Operation and Easement Agreement

Request of Coral Springs Trade Center, LTD, and TC West, LLC to rescind both the original Unity of Title Agreement and the corrected copy of Unity of Title Agreement for Lots 16-30, Block “F”, and Lots 31-38, Block “A”, Coral Springs University Drive Subdivision (a portion of “The Walk”) located at 2800-2898 University Drive and replace with Resolution 2013-005. (REQUEST TO RESCIND/REPLACE/ADOPT)

a. Summary Sheet
b. #1 - Exhibit 1
b. Pol - Excellence in Education:
c. Pol - Financial Health & Economic Development:
1. Ordinance 2013-100, Second Reading, Creating Section 5-2.2 entitled "Mitigation of Fees"

Request to approve and adopt on second reading Ordinance 2013-100 creating Section 5-2.2 entitled “Mitigation of Fees” to include building permit fee mitigation for qualified target industry businesses.  First reading was held on February 6, 2013.  (REQUEST TO APPROVE, ADOPT) EDF, BP

a. Summary Sheet
b. #1 - Ordinance 2013-100
2. Ordinance 2013-101, Second Reading, Budget Amendment

Request to approve and adopt on second reading Ordinance 2013-101 which amends Ordinance 2012-114 that finalized and adopted the Annual Operating Budget and Capital Improvement Program for Fiscal Year 2012-2013, and set second reading for February 20, 2013.  Ordinance 2013-101 amends the Capital Improvement Program for Fiscal Year 2012-2013 by amending the Capital Improvement Program for the General Fund by $1,450,000.00 for a total of $12,571,865.00 and authorizing the transfer of $1,450,000.00 from the Debt Service Fund to the Capital Fund and the transfer of $250,000.00 from the Debt Service Fund to the Tree Preservation Trust Fund. First reading was held February 6, 2013.    (REQUEST TO APPROVE, ADOPT)

a. Summary Sheet
b. #1 - Ordinance 2013-101
3. Agreement, Economic Development Foundation, Inc.

Request to approve agreement between the City of Coral Springs and the Coral Springs Economic Development Foundation, Inc. (EDF) for economic development services effective October 1, 2012 through September 30, 2015, at an annual cost of $281,840.00; releasing the EDF from repaying a $10,000.00 refundable grant agreement plus interest in the amount of $12,762.82; and authorize the Mayor to execute agreement.  (REQUEST TO APPROVE, AUTHORIZE) EDF

a. Summary Sheet
b. #1 - Agreement
4. 2013 Legislative Action Plan

Request to approve the Citys Legislative Agenda for the 2013 Florida Legislative Session.  (REQUEST TO APPROVE)

a. Summary Sheet
b. #1 - City of Coral Springs 2013 Legislative Action Plan
c. #2 - City of Coral Springs 2013 Legislative Priorities and Funding Requests
d. #3 - Florida League of Cities 2013 Legislative Action Agenda
e. #4 - Broward League of Cities 2013 Legislative Action Plan
d. Pol - Neighborhood & Environmental Sustainability:
e. Pol - Strength in Diversity:
f. Pol - Youth Development & Family Values:
g. Pol - Traffic, Mobility and Connectivity:
7. City Manager's Communication:
8. City Attorney's Communication:
9. Adjournment



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